Performance trackerLast modified: 01-02-2023
Watch the video explaining this functionality here.
The achievement tracker allows a fundraiser to add sporting achievements to their fundraising page. The distance covered is added up and displayed on the action page. An action starter can also link to his Strava account, after which new achievements are automatically added to his page!
Moreover, the total the total distance covered by all actions is added up and displayed on the homepage.
Use achievement tracker
An fundraiser can add achievements by logging into his dashboard. There, there is a 'Achievements' tab that looks like this:
Similar to setting a target amount, a fundraiser can set a goal for their achievement. In this case, it is a certain number of kilometres. If the achievement tracker is on, the target distance is also (optionally) asked out in the sign-up flow. You can see the new question at the bottom:
The add achievement screen looks like this:
- First, you choose a Sport. Here you can choose from Running, Walking, Cycling, Swimming, Skating, Skeelering or Other (for all other sports).
- Then you give the achievement a title. This will appear at the top of your achievement page
- Then fill in the description of the achievement. This is optional, you can also continue without filling it in.
- Then enter the date and time
- Add your distance travelled and click save
You will see that the action has been added and the mileage has been updated. At 'source' there is a Kentaa icon indicating that it was added through the platform.
For the front-end action page, this looks like this:
Here, 'Rondje Veluwezoom' is the Title and the text below it is the description.
On the homepage, the number of kilometres travelled across the platform has been added below the donation counter:
You can also choose to link to Strava. Strava is an app that many athletes use to track their achievement. To avoid having to enter sporting achievements in two places, we have linked to Strava.
Any activity added there is then forwarded to the fundraisers achievement page and filed away under the appropriate sport. Before you can do this, a Strava app must be created once for the platform:
To have Strava working on your platform, a general connection to the Strava app must be created. This may be your personal account and is purely to establish the technical link with the platform. Nothing else happens to your information or account. The easiest way is to create a new Strava account here with a general company e-mail address. You only need this to establish the link. No other emails will be sent to it (you can uncheck that in the sign-up process).
Once that app is properly installed, action starters can link to their own Strava account through the platform.
Below is a roadmap to do this.
1. Create an account at www.strava.com (this is a personal account)
2. Go (already logged in) to https://www.strava.com/settings/api
Fill in the following:
Here you enter the desired name of the app, usually the name of the site or of your foundation
Choose 'Charity' here
You can leave this blank
Enter the url of the website here (with https:// in front)
Here you can give a description of the application of the app
Authorisation callback domain
Enter oauth.kentaa.co.uk here (make sure there are no spaces!)
Click agree and create to continue
3. Then upload your app icon
4. Then send the Client ID and Client Secret to us. When we then add them to your platform, the link is ready.
Now that the Strava app is linked to the platform, a Strava icon will appear:
Click connect and give the app permission. Then, newly added activities within Strava will automatically appear on the action page (this can take up to 10 minutes). Below is an example of an achievement added via the link (also note the Strava icon):
And at the front, this looks like this:
The achievement above (25.23 km) was manually entered in Strava and therefore no map was available. If a route map is available then you will see a map of this with the achievement. An example of this:
Any photos taken while recording the achievement in Strava also come with it. For example, see this hike:
The owner of the action has the option to undo the Strava link. This can be done from his/her Strava account, but also from the action dashboard within Kentaa. To do so, click on the Strava disconnect cross on the achievement tab (in the screenshot at the bottom right):
A site administrator cannot undo individual Strava links (unless it owns the action). However, a site administrator can choose to disable the achievement tracker on a level (e.g. for a project). If that happens then all achievements will be deleted and links to Strava broken. See Turning off achievements for this.
You can specify per level whether you want to use the achievement tracker. You can turn this on or off at the website level and per segment or project. You can also indicate whether you want to see the number of kilometres travelled in the counter. You can set this at segment or website level via Settings > Achievements.
If no achievements have been added under a project yet, you can switch them on or off without any consequences. If achievements have already been added, when you turn them off (by unchecking that achievements may be used) you will receive a message indicating how many Strava links and achievements will be removed.
Turning off achievements can be useful to reset the total distance back to zero, for example in a challenge that lasts a month and has a certain start date. However, it is important to inform the action starters in such a case. Their previous achievements and target kilometres are then deleted, so they need to reconnect with Strava.
If you turn off the 'Show the number of kilometres travelled on the page' button, no total number of kilometres will be shown at the donation counter. This can be useful if you do not yet want to show the final score of the challenge, or if the total number of kilometres is not relevant at that location. You can only set this at website and segment level.
If you create an export of all actions and use the achievement tracker, the export will have four columns about it. These are the columns Target Distance, Distance Traveled (km), Distance Traveled (%) and Achievement Source.
Distance travelled (%) shows the percentage to which the target distance was achieved. At Achievement source you can see in which way(s) achievements have been uploaded.
If you have achieved the target distance, an automatic email will be sent (provided it is on). This looks like this:
You can customise the mail as you wish via E-mails > Overview e-mails > Fundraisers > Achievement target of the action has been achieved.
The achievement tracker can only be found by the action starter when he/she logs into his/her own dashboard. It is not shown while creating a fundraising page, which is why it is important to draw attention to it. Below are several ways you could do this:
If several fundraisers have already been started and you want to reach out to them, you can do this through a news release. You can create and publish a news release and then you can choose to share the message with the existing fundraisers. That way you can make them aware of the new functionality!
Menu page explaining the achievement tracker
You can also create a menu page with more explanation about how the achievement tracker works and how you use it. You can also refer to it in automatic e-mails or in a news item. Do you get questions from action starters about the achievement tracker? Then include these in a frequently asked questions block!
The best way to make new fundraisers aware of the achievement tracker is via an e-mail that each action starter receives. In it, point them to the possibilities of adding achievements.
You can choose to include the achievement tracker in the mail after creating an action, but also, for example, the mail sent three days after creating an action.
Would you like to have an example of text from an automatic mail or menu page? Then click here for a pdf file with texts and screenshots you could use! You can also create a news item based on this.
We can turn on the achievement tracker directly for all our generic templates. If you want to have this enabled, please contact us after which we will enable the functionality. If you also send us the Client ID and Client Secret, we can also link it directly to Strava.
Frequently asked questions
Nee, alleen nieuwe prestaties worden ingeladen
Alle activiteiten die openbaar zijn (of openbaar voor vrienden) die worden automatisch toegevoegd aan de actiepagina. Activiteiten in Strava die privé zijn worden niet toegevoegd aan de actiepagina.
Dat kan twee redenen hebben:
1. De koppeling met Strava is nog niet gelegd. Doorloop in dat geval de stappen die hierboven staan en stuur het Client ID en Secret naar ons door (firstname.lastname@example.org)
2. Je bekijkt als sitebeheerder de pagina van de actievoerder. Het klopt dat je dan geen knop ziet, alleen de actiestarter zelf ziet die knop om te koppelen, omdat hij/zij de eigenaar van de actie is.
Wel zie je een Strava icoontje als een actiestarter een koppeling met Strava heeft gelegd.
Ja, dat kan. We kunnen deze toevoegen, de koppeling met Strava is optioneel
Deze kun je mailen naar email@example.com
Ja, de knop om te koppelen verschijnt op elke device (mits je de eigenaar van de actie bent). Het maakt niet uit of je de actiepagina via de computer, je tablet of je mobiel beheert.
Dat is afhankelijk van of dat de prestatietracker aanstaat op de plek waar je de actie/team naartoe verhuist. Als dat het geval is dan gaan de prestaties mee.
Is dat niet het geval dan krijg je een melding te zien bij het verplaatsen van de actie/team, dat de prestaties worden gewist en Stravakoppelingen worden ontkoppeld.